Should I charge separately for lifting the old floor?

Yes, as its own line. Uplifting carpet, pulling gripper, loading the van and paying at the tip is half a day and a real fee, and it is invisible in the finished room. Absorbed into the fitting rate it makes your price per metre look high for no reason a customer can see. Shown separately, almost nobody argues with it.

How do I invoice subfloor prep that was not on the quote?

Much more easily if the quote carried it as a provisional line with a rate, which is the argument for always doing that. Failing that, invoice it as its own line naming what you found and when, because latex is a bag, a trowel and a morning of waiting, and "levelled the floor" inside a total reads like a rounding error rather than the extra half day it actually was.

Do my invoice numbers have to be sequential?

They should be unique and consistent. 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.

When should I send the invoice?

The day the job finishes, from the van ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.

Free flooring fitter invoice template

A free invoice template for flooring fitters, visible in full below, downloadable as a PDF, no signup asked. Uplift and disposal get their own line, because half a day, a full van and a tip fee is the most commonly absorbed cost in the trade. The area and the pattern go in the line too, since herringbone at 22m² is not the same job as plank at 22m².

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INVOICE

Your Business Name

Phone · Email

Address

Invoice no.

Date

Due date

Description	Qty	Price
Uplift & dispose existing carpet, gripper & underlay
Subfloor prep: latex screed, 22m²
Supply & fit LVT, herringbone, 22m²
Underlay, door bars & scotia beading
Waste to tip, disposal charge
Add your own lines…

Subtotal

VAT (if registered)

TOTAL

Payment details & terms

What a flooring fitter's invoice must include

Your business name and contact details (and logo, if you have one)
A unique invoice number, where sequential is fine, gaps are fine, duplicates are not
Invoice date and payment due date
The client's name and the job address
Itemised lines: each piece of work and each material, with its price
The total, and whether VAT (or your local sales tax) is included
How to pay: bank details or a payment link
Payment terms, because "due within 7 days" is a term; silence is a suggestion
The area and the pattern inside the line, because herringbone at 22m² is not the same job as plank at 22m² and next year nobody will remember which was priced

Tips from the trade

Bill uplift and disposal on their own line. It is half a day, a full van and a tip fee, and it is the most commonly absorbed cost in the whole trade.
Put the area and the pattern in the line. Herringbone at 22m² is not the same job as plank at 22m², and in a year you will not remember which one you priced.
Charge for the prep you actually did. Latex that was not on the quote is still a bag, a trowel and a morning spent waiting for it to go off.
Invoice before the furniture goes back. A floor is never more impressive than the hour it is finished and the room is still empty.

Common questions

Should I charge separately for lifting the old floor?: Yes, as its own line. Uplifting carpet, pulling gripper, loading the van and paying at the tip is half a day and a real fee, and it is invisible in the finished room. Absorbed into the fitting rate it makes your price per metre look high for no reason a customer can see. Shown separately, almost nobody argues with it.
How do I invoice subfloor prep that was not on the quote?: Much more easily if the quote carried it as a provisional line with a rate, which is the argument for always doing that. Failing that, invoice it as its own line naming what you found and when, because latex is a bag, a trowel and a morning of waiting, and "levelled the floor" inside a total reads like a rounding error rather than the extra half day it actually was.
Do my invoice numbers have to be sequential?: They should be unique and consistent. 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.
When should I send the invoice?: The day the job finishes, from the van ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.

Quoting the job before you bill it? Flooring Fitter's quote template is the other half of the same paperwork, written for the same trade. Not a flooring fitter? The blank UK invoice template works for any trade, in Word, Excel, PDF or Google Docs.

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