Free painter & decorator invoice template
A free invoice template for painter & decorators — visible in full below, downloadable as a PDF, no signup asked. It carries everything a professional painter & decorator's invoice needs: your details, a unique number, itemised lines for labour and materials, payment terms and a clear total. Fill it in, send it the day the job finishes, and it reads like a business — not a favour that can wait.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Prep: sand, fill & caulk (all rooms) | — | — |
| Hallway, stairs & landing — walls & ceiling | — | — |
| Bedroom 1 — walls, ceiling & woodwork | — | — |
| Woodwork: doors, frames & skirting ×4 rooms | — | — |
| Materials: paint & sundries | — | — |
| Add your own lines… |
What a painter & decorator's invoice must include
- Your business name and contact details (and logo, if you have one)
- A unique invoice number — sequential is fine, gaps are fine, duplicates are not
- Invoice date and payment due date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How to pay: bank details or a payment link
- Payment terms — "due within 7 days" is a term; silence is a suggestion
Tips from the trade
- Quote room by room — a quote that reads like the customer's actual house gets a faster yes than one number.
- Prep gets its own line. It's half the job, it's what the cowboy quote skips, and pricing it visibly explains your number.
- Separate woodwork from walls — it's slower work and the line item shows why the price says so.
- State how many coats. "Two coats throughout" on paper prevents the one-coat argument later.
Common questions
- What should a painter & decorator's invoice include?
- Your business details, a unique invoice number, the date and payment due date, the client's name and job address, itemised lines for work and materials, the total (with VAT position stated if registered), and how to pay. The template above carries all of it.
- Is this painter & decorator invoice template really free?
- Yes — view it, download it as a PDF and use it for real jobs, no signup asked. It's from SoloDesks, a quoting and invoicing app for solo tradespeople; if you'd rather have the invoice numbered, sent and chased for you, the app has a free plan too.
- Do my invoice numbers have to be sequential?
- They should be unique and consistent — 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.
- When should I send the invoice?
- The day the job finishes — from the van, ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.
Related reading: What to Do When a Customer Doesn't Pay Your Invoice
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