Free landscaper invoice template
A free invoice template for landscapers — visible in full below, downloadable as a PDF, no signup asked. It carries everything a professional landscaper's invoice needs: your details, a unique number, itemised lines for labour and materials, payment terms and a clear total. Fill it in, send it the day the job finishes, and it reads like a business — not a favour that can wait.
Free PDF · fills in by hand or in any PDF app · no signup
Tired of retyping templates? SoloDesks builds and sends invoices from your phone — free plan, about 60 seconds per invoice.
Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Site clearance & waste removal | — | — |
| Patio: excavation & sub-base | — | — |
| Patio: paving supplied & laid (18m²) | — | — |
| Turf: supplied & laid | — | — |
| Skip hire & disposal | — | — |
| Add your own lines… |
What a landscaper's invoice must include
- Your business name and contact details (and logo, if you have one)
- A unique invoice number — sequential is fine, gaps are fine, duplicates are not
- Invoice date and payment due date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How to pay: bank details or a payment link
- Payment terms — "due within 7 days" is a term; silence is a suggestion
Tips from the trade
- Materials are half a landscaping job — sleepers, aggregate, turf and skip hire each deserve their own line.
- Price stages separately (clearance, ground work, laying) so you can invoice a deposit and then stage by stage.
- Put machinery and skip hire on the paperwork — customers don't know a digger costs money until you show them.
- Add a weather line to your terms: outside work moves when the rain does, and saying so upfront costs nothing.
Common questions
- What should a landscaper's invoice include?
- Your business details, a unique invoice number, the date and payment due date, the client's name and job address, itemised lines for work and materials, the total (with VAT position stated if registered), and how to pay. The template above carries all of it.
- Is this landscaper invoice template really free?
- Yes — view it, download it as a PDF and use it for real jobs, no signup asked. It's from SoloDesks, a quoting and invoicing app for solo tradespeople; if you'd rather have the invoice numbered, sent and chased for you, the app has a free plan too.
- Do my invoice numbers have to be sequential?
- They should be unique and consistent — 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.
- When should I send the invoice?
- The day the job finishes — from the van, ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.
Related reading: What to Do When a Customer Doesn't Pay Your Invoice
Or never fill in a template again
SoloDesks builds the invoice on your phone, numbers it, sends it as a professional PDF and chases the reply — free plan, no card needed.
Start free