Free landscaper quote template
A free quote template for landscapers, visible in full below, downloadable as a PDF, no signup asked. It prices the job in stages, clearance then ground work then laying, and it leaves room for the two things every outdoor quote needs: what you are assuming is under the surface, and what happens to the dates when it rains for a fortnight.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Site clearance & waste removal | ||
| Patio: excavation & sub-base | ||
| Patio: paving supplied & laid (18m²) | ||
| Turf: supplied & laid | ||
| Excludes: drainage works if ground proves wet | ||
| Add your own lines… |
What a landscaper's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- What you are assuming is under the surface, and a weather line covering dates for outside work
Tips from the trade
- Price stages separately (clearance, ground work, laying) so you can invoice a deposit and then stage by stage.
- Add a weather line to your terms: outside work moves when the rain does, and saying so upfront costs nothing.
- Say what the price assumes is under the surface. Old concrete, a buried patio, clay that will not drain: the quote that names them is the quote that survives the digging.
- Quote plants by what they are and how many. "Planting" is a number the customer cannot check, so it is the line they will ask about.
Common questions
- How do I quote when I do not know what is under the lawn?
- Write the assumption down. Old concrete, a buried patio or clay that will not drain are all common enough to name, and a quote saying what happens if you find them is a quote that survives the digging. Naming it costs a line. Finding out afterwards costs a day.
- Should a landscaping quote include plants the customer might change?
- Put planting on its own line and say the varieties are indicative, priced to a budget. People change their minds at the garden centre, and a quote that welded the plant list into one total turns a pleasant afternoon into a variation. A stated budget line means they can swap freely up to a number you both already agreed.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Landscaper's invoice template is the other half of the same paperwork, written for the same trade. Not a landscaper? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Write a Quote That Wins the Job
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