Free cleaner quote template
A free quote template for cleaners, visible in full below, downloadable as a PDF, no signup asked. It anchors the price to the property, names the oven, carpets and windows an agent expects to see, and leaves room for the re-clean window they look for. It also says what the price assumes about the state of the place, which is the line that pays for itself.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| End-of-tenancy clean: 2-bed flat | ||
| Oven deep clean | ||
| Carpet clean: 2 rooms | ||
| Windows (inside) throughout | ||
| Excludes: exterior windows, garage & loft | ||
| Add your own lines… |
What a cleaner's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- Your re-clean window, and what the price assumes about the condition of the property
Tips from the trade
- Itemise the oven, carpets and windows. Agents expect to see them, and it's your answer when the landlord asks why the garage wasn't done.
- Name the property size in the line ("2-bed flat") so the price is anchored to the job you actually quoted.
- Add your re-clean window (say, 48 hours after check-out) to the terms. It's the industry reassurance agents look for.
- Say what the price assumes about the state of the place. A flat left in normal condition and a flat left after eight months of nobody caring are not the same day's work.
Common questions
- How do I price an end-of-tenancy clean I have not seen?
- Anchor it to the property size, then say what you are assuming about the condition. A two-bed flat left tidy and a two-bed flat left after eight months of nobody caring are not the same day. Naming the assumption is how you raise the price later without it feeling like a bait and switch.
- Should a cleaning quote say who supplies the materials?
- Always, because both sides quietly assume the other one meant to. If you supply them, say so and price it in, since a full kit of products across a year is real money. If they supply them, list what needs to be there on the day, or you will arrive to one cloth and half a bottle of something under the sink and lose an hour to a shop.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Cleaner's invoice template is the other half of the same paperwork, written for the same trade. Not a cleaner? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Price an End-of-Tenancy Clean
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