Free carpenter quote template
A free quote template for carpenters, visible in full below, downloadable as a PDF, no signup asked. It quotes timber by species and grade, carries the measurements the piece will be made to, and puts the deposit against bespoke material where it belongs. Cut oak does not go back on the rack, and the quote is where you say so.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Hang internal doors ×4 (supplied & fitted) | ||
| Bespoke shelving: design & bench time | ||
| Materials: oak (grade to be agreed), ironmongery | ||
| Fit skirting & architrave, ground floor | ||
| Deposit due on order: bespoke timber | ||
| Add your own lines… |
What a carpenter's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- Timber species and grade, the measurements the piece is made to, and the deposit due on order
Tips from the trade
- Take a deposit against bespoke timber before you cut it. Cut oak doesn't go back on the rack, and a customer who changes their mind shouldn't leave you holding it.
- Quote the timber by species and grade. Oak and a lookalike are a large difference in money and a small difference in a one-word line.
- Say how long the price holds. Timber moves, and a quote from six weeks ago is one you end up honouring at your own expense.
- Put the measurements on the quote. Bespoke means made to those numbers, and those numbers are what you'll be held to.
Common questions
- Should I take a deposit for bespoke work?
- For anything you have to cut to size, yes, and enough to cover the material. Timber ordered and cut for one customer is worth very little to the next, and a change of mind should not leave you holding a rack of shaped oak. Put the amount and the due date on the quote itself.
- How do I quote bespoke work when the customer keeps changing the design?
- Quote a design stage separately from the making, and say the price is fixed once the drawing is signed off. Bespoke work attracts changes because it can, and every change to a drawing is free while every change to cut oak is not. Splitting the two gives them somewhere to change their mind that does not cost either of you money.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Carpenter's invoice template is the other half of the same paperwork, written for the same trade. Not a carpenter? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Write a Quote That Wins the Job
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