Free gas engineer quote template
A free quote template for gas engineers, visible in full below, downloadable as a PDF, no signup asked. The boiler, flue, filter, controls and labour go on separate lines, because one number for a new boiler invites three other single numbers and a race to the bottom. It also names what happens if the gas supply pipe turns out to be undersized.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Supply & fit 30kW combi boiler | ||
| New flue, condensate run & smart controls | ||
| Power flush existing system, 9 radiators | ||
| Magnetic filter & chemical inhibitor | ||
| Excludes: upgrading gas supply pipe if found undersized | ||
| Add your own lines… |
What a gas engineer's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- What happens if the existing gas supply pipe is found to be undersized, which is the most common reason a boiler swap price moves on the day
Tips from the trade
- Itemise the boiler, the flue, the filter, the controls and the labour. One number for a new boiler invites three other single numbers and a race that the cheapest quote always wins.
- Say what happens if the existing gas supply pipe turns out to be undersized. It is the most common surprise on a swap and the one customers most resent hearing about for the first time on the day.
- Name the manufacturer warranty and say who registers it. A longer warranty is worth real money and is usually the actual reason your quote sits above the one next to it.
- Put the power flush on as its own line even when you would rather bundle it. A customer who can see it is a customer who can decline it in writing, which is the only version of that conversation worth having.
Common questions
- How do I quote a boiler installation without looking expensive?
- Break it into lines the customer can weigh: the boiler itself, the flue, the filter, the controls, the labour and the making good. A single number can only be compared to another single number, and that comparison is won by whoever left the most out. An itemised quote turns it into a conversation about what is included, which is the conversation where the better job wins.
- Should a boiler quote include a power flush?
- Put it on as its own line with its own price rather than absorbing it or leaving it off. On an old system it protects the boiler you are about to guarantee, so you want it done. Making it visible means a customer who declines it has declined it in writing, and a customer who accepts it understands what they bought instead of finding it inside a total.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Gas Engineer's invoice template is the other half of the same paperwork, written for the same trade. Not a gas engineer? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Write a Quote That Wins the Job
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