Free plumber quote template
A free quote template for plumbers, visible in full below, downloadable as a PDF, no signup asked. It is built for the part of plumbing nobody can see when they ask for a price: what the quote assumes about the existing pipework, what is excluded, and what happens if the floor comes up and the news is bad. Price it, send it, and the awkward conversation is on paper before it is on the phone.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Remove existing basin, tap & waste | ||
| Supply & fit basin, tap and trap | ||
| Labour: 1 day | ||
| Materials: pipe, fittings & sundries | ||
| Excludes: tiling and making good | ||
| Add your own lines… |
What a plumber's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- What the price assumes about the existing pipework, and what happens if it isn't sound
Tips from the trade
- Say what the price assumes. "Assumes existing pipework is sound" is one line, and it is the difference between a variation and an argument once the floorboards are up.
- Take a deposit against anything ordered in. A boiler or a cylinder is paid for before you start, and it does not go back to the merchant because someone changed their mind.
- Put a date on the price. Copper and fittings move, and "valid 30 days" reads as normal, not as pressure.
- List what is not included: tiling, plastering, making good after a chase. The gap between "you fitted it" and "you left a hole" is where the unpaid hours live.
Common questions
- How do I quote a job when I cannot see the pipework?
- Quote what you can see and write down what you are assuming. A line saying the price assumes existing pipework is sound turns a nasty surprise into a variation you already warned about. The alternative is guessing high, which loses the job, or guessing low, which costs you the difference.
- Should I charge for quoting a job that needs the boiler stripped to price?
- If pricing it honestly means an hour of diagnosis, that hour is work and it is reasonable to charge for it, offset against the job if they go ahead. Free quoting suits work you can price by looking. It does not suit work where the looking is the skill, and giving that away trains customers to collect diagnoses for nothing.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Plumber's invoice template is the other half of the same paperwork, written for the same trade. Not a plumber? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Write a Quote That Wins the Job
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