Free painter & decorator quote template
A free quote template for painters and decorators, visible in full below, downloadable as a PDF, no signup asked. It is built room by room, with prep priced where the customer can see it and the number of coats written down. Prep is half the job and it is the half a cheap quote leaves out, so showing it is how your price explains itself.
Free PDF · fills in by hand or in any PDF app · no signup
Tired of retyping templates? SoloDesks builds and sends quotes from your phone on the free plan, in about 60 seconds per quote.
Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Prep: sand, fill & caulk (all rooms) | ||
| Hallway, stairs & landing: two coats | ||
| Bedroom 1: walls, ceiling & woodwork, two coats | ||
| Materials: paint & sundries | ||
| Excludes: wallpaper stripping & plaster repairs | ||
| Add your own lines… |
What a painter & decorator's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds, where 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
- How many coats, and what preparation the price includes
Tips from the trade
- Quote room by room. A quote that reads like the customer's actual house gets a faster yes than one number.
- Prep gets its own line. It's half the job, it's what the cowboy quote skips, and pricing it visibly explains your number.
- Separate woodwork from walls. It's slower work and the line item shows why the price says so.
- State how many coats. "Two coats throughout" on paper prevents the one-coat argument later.
Common questions
- Should the quote say how many coats?
- Always. "Two coats throughout", written down, is what stops the argument when the old colour ghosts through in the wrong light. It also lets a customer comparing quotes see why yours is not the cheapest, which is usually the reason it is not.
- Should I quote a decorating job by the room or for the whole house?
- Price it by the room and then total it. A single figure for a house gives somebody deciding between you and two others nothing to think about except the number, and it makes dropping a room impossible without reopening everything. Room by room, an expensive quote becomes a conversation about which rooms, which is a conversation you win more often.
- Quote or estimate: which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default. Shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Won the job and ready to bill it? Painter & Decorator's invoice template is the other half of the same paperwork, written for the same trade. Not a painter & decorator? The blank UK quote template works for any trade, in Word, Excel, PDF or Google Docs.
The same quote for other trades
Related reading: How to Write a Quote That Wins the Job
Or never fill in a template again
SoloDesks builds the quote on your phone, numbers it, sends it as a professional PDF and chases the reply, on the free plan, no card needed.
Start free