Free painter & decorator quote template
A free quote template for painter & decorators — visible in full below, downloadable as a PDF, no signup asked. It carries everything a professional painter & decorator's quote needs: your details, a quote number, itemised lines for labour and materials, a validity window and clear payment terms. The itemised layout is the part that wins jobs: a price that explains itself gets a faster yes than one unexplained number.
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Your Business Name
Phone · Email
Address
| Description | Qty | Price |
|---|---|---|
| Prep: sand, fill & caulk (all rooms) | — | — |
| Hallway, stairs & landing — walls & ceiling | — | — |
| Bedroom 1 — walls, ceiling & woodwork | — | — |
| Woodwork: doors, frames & skirting ×4 rooms | — | — |
| Materials: paint & sundries | — | — |
| Add your own lines… |
What a painter & decorator's quote must include
- Your business name and contact details (and logo, if you have one)
- A quote number and the date
- The client's name and the job address
- Itemised lines: each piece of work and each material, with its price
- The total, and whether VAT (or your local sales tax) is included
- How long the price holds — 30 days is standard
- What's excluded, stated plainly
- Deposit and payment terms, so the money conversation happens before the work
Tips from the trade
- Quote room by room — a quote that reads like the customer's actual house gets a faster yes than one number.
- Prep gets its own line. It's half the job, it's what the cowboy quote skips, and pricing it visibly explains your number.
- Separate woodwork from walls — it's slower work and the line item shows why the price says so.
- State how many coats. "Two coats throughout" on paper prevents the one-coat argument later.
Common questions
- What should a painter & decorator's quote include?
- Your business details, a quote number and date, the client and job address, itemised lines for labour and materials, the total, how long the price holds, what's excluded, and your deposit terms. The template above carries all of it.
- Is this painter & decorator quote template really free?
- Yes — view it, download it as a PDF and use it on real jobs, no signup asked. It's from SoloDesks, a quoting and invoicing app for solo tradespeople; if you'd rather build the quote on your phone and send it from the doorstep, the app has a free plan too.
- Quote or estimate — which should I send?
- A quote is a fixed price for defined work; an estimate is an informed guess that can move. Customers prefer quotes, so quote whenever the scope is knowable and keep the genuinely unknown out as a stated exclusion or provisional line.
- How long should my quote stay valid?
- Thirty days is the common default — shorten it when material prices are moving, and say so on the quote. A validity window also gives an undecided customer a gentle reason to stop drifting.
Related reading: How to Write a Quote That Wins the Job
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