Quoting and invoicing for landscapers
SoloDesks is a quoting and invoicing app for self-employed landscapers and gardeners. Price the job at the walk-round (materials, labour and machinery on their own lines), send a professional PDF quote from the van, and invoice in stages as the job goes in. It's built for a one-person outfit and priced like one.
Free plan, no card needed. £12/month for unlimited when you want it.
Need something to send today? Free landscaper invoice template or quote template: itemised, downloadable as a PDF, no signup.
Your business name
Phone · Email
| Description | Qty | Price |
|---|---|---|
| Site clearance & waste removal | ||
| Patio: excavation & sub-base | ||
| Patio: paving supplied & laid (18m²) | ||
| Turf: supplied & laid | ||
| Excludes: drainage works if ground proves wet |
Why landscapers use SoloDesks
Quote at the walk-round, not three evenings later
Spring enquiries arrive faster than evenings to write them up, and the quote that lands first usually wins. Walk the garden with your phone, line out the patio, the turf and the fencing, and send the PDF before you've turned the van around.
Materials are half the job, so show them
Sleepers, aggregate, turf, plants and skip hire add up to serious money before labour starts. Itemise them so the customer sees why the number is the number, and when they ask for a raised bed on top, the new line explains itself.
Deposits before the merchant gets paid
Nobody should fund a customer's patio out of their own pocket. Invoice a deposit as its own invoice against the job before you order materials, then bill the balance (or stages) as the work goes in. What's paid and what's owed stays legible all the way through.
A calendar that bends with the weather
Rain moves everything. Every job sits on the calendar with the client's address attached, so when the week reshuffles you can see exactly what slides where, and the small maintenance visits sit alongside the big builds instead of falling out of your head.
One tap to accept, and the job's real
Every quote gets a private link the customer opens on their phone and taps Accept, and you see it the moment it happens, and that's your green light at the merchant. Three accept-links a month are free; Pro makes them unlimited.
Questions landscapers ask
- What is the best quoting app for a self-employed landscaper?
- The one you can use standing in the garden. SoloDesks is built for solo landscapers: itemise materials, labour and machinery, send a professional PDF quote from the van, and invoice in stages as the job progresses. The free plan covers 10 quotes and 10 invoices a month, with no card required.
- Can I invoice a landscaping job in stages?
- Yes. Raise a deposit invoice before you order materials, then invoice each stage (or the balance) as the work goes in. Every invoice tracks its own paid or unpaid status, so a long job never turns into guesswork about who owes what.
- Can I send a quote from the garden?
- Yes. SoloDesks runs in your phone's browser and can be added to your home screen like a normal app. Add the line items during the walk-round, tap send, and the customer has a professional PDF before you're out of the postcode.
- How much does SoloDesks cost for a landscaper?
- Free for 10 quotes, 10 invoices, 10 emailed PDFs and 3 one-tap accept-links a month, with unlimited clients and jobs. Pro makes those unlimited and chases your overdue invoices for you. There's no contract and you can cancel anytime.
- Does it chase the invoice I sent before the weather turned?
- It does, and landscaping is the trade that needs it most, because the work is seasonal and the chasing always loses to the daylight. SoloDesks flags invoices that have gone quiet and follows up on quotes nobody answered, so a summer's worth of finished gardens does not turn into a winter of remembering who still owes you.
Reading for landscapers
Free guides and calculators. No account needed for any of them.
How to Write a Quote That Wins the Job
How to Check a Customer Will Pay Before You Start the Job
Stage Payments for Tradespeople: How to Structure Them
Calculators most landscapers actually open
Those are three of nine free calculators. No account needed for any of them.
What are you using now?
Honest write-ups of the four systems most landscapers actually run on, including who should keep the one they have.
Send your first quote today
It takes about a minute to set up, and the free plan doesn't ask for a card.
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