How do I charge for the jobs that got added on the day?

As their own lines, written down before you leave. "While you're here" is how a two-hour visit becomes four, and those are the exact hours that go unbilled because nobody noted them at the time. The customer is rarely surprised, since they watched you do it.

Should I list every small job separately or write "various works"?

List them. "Various works, £240" is the single most queried line a handyman can send, because it asks somebody to pay for a day they cannot picture. Seven lines naming the shelf, the door that would not close, the dripping tap and the flat-pack wardrobe is the same money and reads as a day well spent, which it was.

Do my invoice numbers have to be sequential?

They should be unique and consistent. 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.

When should I send the invoice?

The day the job finishes, from the van ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.

Free handyman invoice template

A free invoice template for handymen, visible in full below, downloadable as a PDF, no signup asked. It bills a morning of odd jobs the way they happened: one plain line each, plus an hourly line for whatever turned out bigger than it looked. A week of small jobs leaks money precisely because the bill got left until later.

Free PDF · fills in by hand or in any PDF app · no signup

Tired of retyping templates? SoloDesks builds and sends invoices from your phone on the free plan, in about 60 seconds per invoice.

INVOICE

Your Business Name

Phone · Email

Address

Invoice no.

Date

Due date

Description	Qty	Price
Ease & adjust sticking door
Supply & fit shelving (2 walls)
Re-seal bath & shower screen
Repair garden gate hinge
General labour (hourly)
Add your own lines…

Subtotal

VAT (if registered)

TOTAL

Payment details & terms

What a handyman's invoice must include

Your business name and contact details (and logo, if you have one)
A unique invoice number, where sequential is fine, gaps are fine, duplicates are not
Invoice date and payment due date
The client's name and the job address
Itemised lines: each piece of work and each material, with its price
The total, and whether VAT (or your local sales tax) is included
How to pay: bank details or a payment link
Payment terms, because "due within 7 days" is a term; silence is a suggestion
Your minimum charge as its own line, if you have one, because a ten-minute job still cost you the drive

Tips from the trade

Invoice from the kerb, the same visit. A week of small jobs leaks money precisely because "I'll sort the bill later".
Keep the descriptions plain: "ease & adjust sticking door" tells the customer exactly what they paid for.
Bill the extras that got added on the day. "While you're here" is how a two-hour visit becomes four, and those are the two hours most likely to go unbilled.
Show your minimum charge as a line if you have one. A ten-minute job still cost you the drive, and a line is easier to read than to explain.

Common questions

How do I charge for the jobs that got added on the day?: As their own lines, written down before you leave. "While you're here" is how a two-hour visit becomes four, and those are the exact hours that go unbilled because nobody noted them at the time. The customer is rarely surprised, since they watched you do it.
Should I list every small job separately or write "various works"?: List them. "Various works, £240" is the single most queried line a handyman can send, because it asks somebody to pay for a day they cannot picture. Seven lines naming the shelf, the door that would not close, the dripping tap and the flat-pack wardrobe is the same money and reads as a day well spent, which it was.
Do my invoice numbers have to be sequential?: They should be unique and consistent. 001, 002, 003 is the easy convention, and it's what makes 'invoice 032' unambiguous on the phone and at tax time. Don't reuse or duplicate numbers; gaps are fine.
When should I send the invoice?: The day the job finishes, from the van ideally. An invoice sent three weeks late quietly tells the customer that paying it late is fine too, and it's the single most fixable cause of slow payment.

Quoting the job before you bill it? Handyman's quote template is the other half of the same paperwork, written for the same trade. Not a handyman? The blank UK invoice template works for any trade, in Word, Excel, PDF or Google Docs.

The same invoice for other trades

Or never fill in a template again

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