Free invoice generator

Type the job, download a professional PDF invoice (or quote), send it to your client. Everything happens in your browser. Nothing is uploaded, and there's no account, card or catch.

VAT and CIS are both built in. Turn CIS on and the deduction comes off your labour only, never the materials and never the VAT, so the invoice shows the contractor what to withhold and shows you what actually lands in your bank.

Would rather fill one in yourself? The free UK invoice template is the same document as a blank Word, Excel or PDF file.

Your business

Saved on this device so you don't retype it. Never uploaded.

Want your logo at the top? Add it once in SoloDesks and every PDF carries it, on the free plan too.

Bill to

Line items

DescriptionQtyPrice each
Total£0.00

Tired of retyping this every time? SoloDesks saves your clients and items, and turns accepted quotes into invoices with one tap. Free to start.

Your business name

INVOICE

#1 · Sep 2, 2026

Bill to

Client name

WorkAmount

Your first line of work appears here…

Total£0.00

Made with SoloDesks · solodesks.com

What a UK sole trader invoice must show

  • The word “Invoice”, clearly, so it isn't mistaken for a quote
  • Your trading name and address, and the client's
  • A unique, sequential invoice number
  • The invoice date and the date the work was done
  • A description of the work, itemised
  • The amount due and the payment due date
  • Your payment details

If you're VAT registered, you also need your VAT number, the rate applied, the VAT amount, and the net and gross totals shown separately.

Sequential numbering matters more than it looks

Gaps in an invoice sequence are among the first things an HMRC enquiry looks at, because a missing number reads as an invoice that was raised and never declared. If you void one, keep the number and mark it void. Don't reuse it and don't skip it.

This generator makes one invoice, free, with no signup. If you'd rather not retype your details every time, or you want accepted quotes to become invoices on their own, and late ones chased for you, that's what SoloDesks does. Start free.

Per gov.uk guidance on invoicing. General guidance, not accounting advice. The generator above produces all of it.

Last checked: 30 July 2026

Common questions

Is this invoice generator really free?
Yes. Fill in the form, download the PDF, send it to your client. No account, no card, no trial. The PDF is built in your browser, so nothing you type is uploaded anywhere.
What should an invoice include?
Your business name and contact details, the client's name, a unique invoice number, the date, an itemised list of the work with prices, the total, and how to pay you. This generator covers all of it.
Can I make a quote instead of an invoice?
Yes. Switch the toggle at the top to Quote. Same details, but the document is labelled as a quote, which is what you send before the work is agreed.

Getting paid

The whole escalation, in order

From the invoice on the day you finish to a claim at the county court, with what to send at each stage.

Next, in getting paid

Raise it, send it, and chase it when it goes quiet.

Late payment calculator

A client is weeks late. Work out the interest you can add and copy a ready-made line for your reminder message.

Payment reminder generator

Chasing an overdue invoice? Fill in the details, pick friendly, firm or final, and get a message ready to send.

Pricing the job

Work out what the job should cost before you write the number down.

What you owe

Tax, VAT and CIS: the money that was never really yours to spend.

All nine are on the free tools page, and none of them need an account.

The thinking behind the number