Payment reminder generator
Chasing money is the worst part of working for yourself, and staring at a blank message makes it harder. Fill in the invoice details, choose how hard to push, and get a ready-to-send reminder for email or text. Start friendly — most invoices come loose on the first nudge. Nothing you type is saved or sent anywhere.
How hard to push
Send as
Your reminder
Hi there, Just a quick note — your invoice for £500.00 was due on 5 July 2026 and I don't think it's landed yet. Could you let me know when it's likely to be paid? If it's already on its way, please ignore this. Many thanks, [your name]
Send the friendly one first — most invoices come loose without ever needing the next step. Give it a few days before you move up a gear.
SoloDesks spots overdue invoices and writes these for you automatically.
Common questions
- How do I politely ask a client to pay an overdue invoice?
- Keep the first message short, friendly and specific: name the invoice, the amount and the date it was due, and ask when it'll be paid. Assume it's an oversight, not a refusal — most late invoices are simply forgotten. The 'Friendly' option here writes exactly that message for you.
- How often should I send payment reminders?
- A common rhythm is a gentle nudge a few days after the due date, a firmer one a week or two later, and a final notice after that. Leave a few days between each so it reads as a considered process, not nagging. This tool gives you all three tones to work through.
- What should a final payment reminder say?
- State plainly that the invoice is unpaid and overdue, give a clear deadline (7 days is common), and say what happens next — such as adding statutory late-payment interest. Stay professional; the goal is to get paid, not to burn the relationship. The 'Final notice' option strikes that balance.
- Can I add interest to a late invoice?
- Often yes, especially if your client is a business. Our late-payment calculator works out how much statutory interest and compensation you can add, and gives you a line to drop into the reminder. Use it alongside this generator when a client goes properly quiet.